At Befree, automation is not the future. It is the present. Our in-house automation experts develop purpose-built tools, so your accounting and finance operations run smoothly without the manual bottlenecks, while you focus on business growth.
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Finance automation isn’t one thing. It’s a spectrum, from deterministic rule-based processing to fully agentic decision-making, and most providers only cover part of it. Befree delivers the full range in-house.
Rule-Based / RPA
Built for the high-volume, high-precision work that keeps your back office efficient: invoicing, reconciliations, and data entry, done the same way every time. This is the foundation that takes manual repetition out of the equation.
Generative AI
Goes further where the data gets messy. It reads and interprets unstructured documents to extract meaning, understands context and variation, and brings judgement to decisions that used to need a person at every step.
Agentic AI
The system orchestrates multi-step processes end to end, reasoning over live data and acting inside the guardrails your team sets. It handles the execution while your team stays in the decision seat, directing the workflow rather than running each step manually.
Most NDIS providers are running high-volume financial processes manually. With 2,000 or more invoices processed each week, bulk NDIA payments covering hundreds of participants, and payroll cycles governed by the SCHADS Award, the margin for error is narrow and the consequences significant.
We automate these processes, from invoice validation and PRODA claims submission to payment gateway reconciliation and audit trail maintenance, built to the accuracy standard the NDIS Quality and Safeguards Commission expects. Our clients see 80% time savings, 80% productivity increases, and a finance function that runs at scale with zero disruption risk.
Disruption Risk
These are not concepts. The automation tools below are production-deployed and built specifically around how NDIS payments and gateway transactions actually work.
NDIS providers receive consolidated lump-sum payments from NDIA covering hundreds of individual participant invoices. Matching these bulk deposits against individual claims manually takes hours every day and carries significant error risk. Our reconciliation bot eliminates that entirely, automatically matching each NDIA payment to its corresponding invoices across PRODA with a complete audit trail on every transaction.
NDIS providers collecting participant contributions through Ezidebit, Stripe, and other payment gateways face a daily reconciliation challenge — matching gateway deposits to internal billing records across multiple participants and funding types. Our automation matches this end-to-end, removing manual intervention and ensuring every gateway payment is correctly allocated before your team starts the day.
SIL providers scaling their operations need more than monthly accounts. When roster costs, payroll, and NDIS revenue live in separate systems, leadership is always making decisions on delayed data. Our Power BI framework consolidates all three into a single real-time dashboard, tracking cost versus revenue at the individual house level and synced directly to your payroll cycle, so you know the profitability of every property before you decide to open the next one.
Book a free consultation and we’ll map exactly which processes in your operation are ready to automate today.
Looking to outsource accounting or streamline your back-office operations? Book a free consultation or request a trial to discover how our expert consultants can support your business’s growth.
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