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Outsourced Admin Services

Skilled virtual administrative assistant support to manage your daily operations, streamline tasks, and keep your business organised and moving forward.

GDPR
Compliant

XERO Platinum
Partner

ISO 27001
Certified

ACCA Approved 
Employer – GOLD

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Global Clients

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Years of Experience

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Average Turnaround

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Average NPS

Virtual Admin Assistant Services for Efficient Business Support

Growing your practice shouldn’t mean drowning in paperwork, scheduling and compliance tracking. Befree provides professional virtual admin support to manage emails, scheduling, data entry, and daily operations efficiently. With virtual assistant outsource solutions, save on operational overheads, and avoid recruitment delays. With Befree, you get a reliable virtual admin without the financial commitment and risk of an in-house hire.

Reliable Virtual Administrative Assistant Services

Comprehensive back-office support to keep your practice’s day-to-day administrative processes organised, efficient and on track.
Professional inbox and call management, appointment scheduling and follow-up support to help your team stay organised and responsive.
Support with VAT and Corporate Tax administration, including registration and deregistration documentation, data preparation and EmaraTax-related administrative requirements.
Monitor outstanding receivables and follow up with timely, professional payment reminders to help improve cash flow.
Detailed job tracking, task allocation and secure document management to keep workflows organised and deadlines on track.
Proactive diary management, appointment scheduling and tracking of important compliance and business deadlines.
Organised management of digital records and cloud-based files, making documents easier to access while supporting secure information handling.
Preparation and coordination of professional clearance correspondence to support smooth client transitions and onboarding.
Support with client onboarding, AML documentation, risk assessments and related compliance processes in line with applicable UAE requirements.

Testimonial

“Outsourcing with Befree has revolutionised my business. The team quickly understood my practice, and it’s run very smoothly from the start.”

Samantha Coxhead

Sole Proprieter & Owner, SJC

Smarter Virtual Admin Through Intelligent Automation

At Befree, we combine automation technology with experienced virtual administrators to deliver faster, more accurate support. Routine tasks run on intelligent workflows, while our team focuses on the judgement-based work that matters.

Automation handles

  • Appointment scheduling and calendar updates
  • Document filing and cloud storage organisation
  • Routine email responses and acknowledgements
  • Data entry and CRM record updates
  • Compliance deadline reminders and alerts
1000 +

hours saved annually

0

processes automated

Our people handle

  • HMRC query resolution and correspondence
  • AML checks and client onboarding documentation
  • Professional clearance letters and statutory filings
  • Client-facing communications requiring context and judgement
  • Escalations, exceptions, and time-sensitive compliance tasks

Why Choose Our Virtual Administrative Assistant Services

Befree’s virtual assistant outsource model ensures structured support, high data security and process-driven efficiency. Flexible back-office frameworks cut costs and increase output while ensuring regulatory compliance and daily oversight of your practice.

Dependable & Professional

Unlike many virtual assistant companies that rely on freelancers, Befree deploys trained, dedicated teams with structured processes and backup cover to ensure consistent, professional support every time.

Cost-Effective Scalability

Save up to 60% compared to in-house hiring. When you hire a remote assistant, you save on overheads, recruitment delays and the long-term expense of building an in-house team.

Business Familiarity

Our team understands UAE business culture and compliance standards, ensuring a smooth and efficient onboarding process. Whether you need an outsourced personal assistant or ongoing admin support, we have you covered.

Secure & Structured Support

We ensure confidentiality through protocols, secure systems and multiple quality checks that we have in place.

Who We Support with Virtual Admin Services

We support accounting firms, financial advisory practices and growing businesses that rely on structured virtual admin support. Outsourcing your administrative tasks reduces operational friction and the pressure of managing FTA requirements, tax deadlines, client documentation and AML processes in-house. You get reliable, structured support to keep your operations running smoothly, allowing your leadership team to focus on higher-value client work rather than back-office management.
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Accountants

CFOs and Finance Heads

Business Owners

How Our Virtual Administrative Assistant Service Works

STEP 02

Your Customised Plan

  • Defining scope, tasks, and support hours for a tailored plan.
STEP 04

Execution with Clarity

  • Your assistant handles tasks while you get regular updates, staying in control.
STEP 01

Start with a Conversation

  • Initial consultation to understand your needs and goals.
STEP 02

Your Customised Plan

  • Defining scope, tasks, and support hours for a tailored plan.
STEP 03

Seamless Onboarding

  • Assigning assistants, setting up tools, and integrating with your workflow.
STEP 04

Execution with Clarity

  • Your assistant handles tasks while you get regular updates, staying in control.
STEP 05

Scalable Support

  • As your business grows, we adapt by adding hours, resources, or tasks.

Hire a Virtual Assistant with Confidence

Befree’s virtual assistant outsource framework enables strict administrative control without a permanent headcount. Hire a virtual assistant today to protect your margins, improve service delivery and regain your strategic focus.
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Still have more questions? See FAQs

We Use The Tools You Use

We integrate seamlessly with the accounting platforms your firm already relies on — so you stay in control while we handle the numbers with accuracy, compliance, and efficiency.

Connect today!
QuickBooks
Sage
Xero
Odoo
Microsoft-Dynamics-365.webp

The Horizon Keeps Moving.
Your Business Should Too.

Looking to outsource administrative tasks or strengthen your practice’s back-office support? Book a free consultation or request a trial to discover how our expert consultants can support your practice’s growth.

Or simply fill out the form – our team will be in touch shortly.

FAQs

Which daily operations can a virtual administrator manage for my firm?
Our virtual admin team can support day-to-day tasks such as diary and inbox management, document preparation, workflow coordination, compliance tracking, client onboarding and administrative follow-ups.
Outsourcing gives you flexible access to dedicated administrative support without the recruitment costs, employee overheads and long-term commitment of building an in-house team. You can also scale support as your workload changes.
Yes. Befree uses ISO 27001-certified information security practices, secure systems and strict data protection protocols to safeguard sensitive business and client information.
Pricing depends on the level of support, hours required and complexity of tasks. We offer flexible support models based on your practice’s specific requirements.
Our team can manage a wide range of administrative tasks, including scheduling, inbox management, document preparation, workflow coordination, client onboarding, compliance follow-ups and reporting support.

Get in touch with our team to discuss your administrative requirements. We’ll understand your workflows, identify the areas where support is needed and develop a tailored solution for your practice.