{"id":12556,"date":"2025-10-20T11:31:29","date_gmt":"2025-10-20T06:01:29","guid":{"rendered":"https:\/\/befreeltd.com\/au\/?p=12556"},"modified":"2026-04-16T10:34:46","modified_gmt":"2026-04-16T05:04:46","slug":"food-chain-restaurant-ap-ar-transformation","status":"publish","type":"post","link":"https:\/\/befreeltd.com\/au\/resources\/case-studies\/food-chain-restaurant-ap-ar-transformation\/","title":{"rendered":"How a Food Chain Transformed AP & AR Processes"},"content":{"rendered":"\t\t
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Client Overview<\/h2>\t\t\t\t<\/div>\n\t\t\t\t
\n\t\t\t\t\t\t\t\t\tOur client, a food chain restaurant in Australia, faced challenges in managing its Accounts Payable and Accounts receivable processes efficiently. High transaction volumes and multiple third-party integrations made manual processing slow and error-prone.\n\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t
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Client Challenges<\/h2>\t\t\t\t<\/div>\n\t\t\t\t
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Issues in Accounts Payable<\/h2>\t\t\t\t<\/div>\n\t\t\t\t
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  • \n\t\t\t\t\t\t\t\t\t\t\t\n\t\t\t\t\t\t\t<\/path><\/svg>\t\t\t\t\t\t<\/span>\n\t\t\t\t\t\t\t\t\t\tErrors in GST calculations, totals, and credit note classifications continued despite using Dext and Hubdoc.<\/span>\n\t\t\t\t\t\t\t\t\t<\/li>\n\t\t\t\t\t\t\t\t
  • \n\t\t\t\t\t\t\t\t\t\t\t\n\t\t\t\t\t\t\t<\/path><\/svg>\t\t\t\t\t\t<\/span>\n\t\t\t\t\t\t\t\t\t\tManual verification slowed processes and increased the finance team\u2019s workload.<\/span>\n\t\t\t\t\t\t\t\t\t<\/li>\n\t\t\t\t\t\t<\/ul>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t
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    Bottlenecks in Accounts Receivable\n<\/h2>\t\t\t\t<\/div>\n\t\t\t\t
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    • \n\t\t\t\t\t\t\t\t\t\t\t\n\t\t\t\t\t\t\t<\/path><\/svg>\t\t\t\t\t\t<\/span>\n\t\t\t\t\t\t\t\t\t\tManually logging into multiple platforms (Menulog, Uber Eats, etc.) to download reports.<\/span>\n\t\t\t\t\t\t\t\t\t<\/li>\n\t\t\t\t\t\t\t\t
    • \n\t\t\t\t\t\t\t\t\t\t\t\n\t\t\t\t\t\t\t<\/path><\/svg>\t\t\t\t\t\t<\/span>\n\t\t\t\t\t\t\t\t\t\tManual data entry caused invoice delays and a higher risk of errors.<\/span>\n\t\t\t\t\t\t\t\t\t<\/li>\n\t\t\t\t\t\t<\/ul>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t
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      befree\u2019s RPA Solutions\n<\/h2>\t\t\t\t<\/div>\n\t\t\t\t
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      Accounts Payable Automation\n<\/h2>\t\t\t\t<\/div>\n\t\t\t\t
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      • \n\t\t\t\t\t\t\t\t\t\t\t\n\t\t\t\t\t\t\t<\/path><\/svg>\t\t\t\t\t\t<\/span>\n\t\t\t\t\t\t\t\t\t\tImplemented a supplier template BOT that extracts and verifies invoice data automatically.<\/span>\n\t\t\t\t\t\t\t\t\t<\/li>\n\t\t\t\t\t\t\t\t
      • \n\t\t\t\t\t\t\t\t\t\t\t\n\t\t\t\t\t\t\t<\/path><\/svg>\t\t\t\t\t\t<\/span>\n\t\t\t\t\t\t\t\t\t\tCustom rules were set up for each supplier to ensure accuracy in GST calculations, invoice totals, and credit notes.<\/span>\n\t\t\t\t\t\t\t\t\t<\/li>\n\t\t\t\t\t\t<\/ul>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t
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        Accounts Receivable Automation\n<\/h2>\t\t\t\t<\/div>\n\t\t\t\t
        \n\t\t\t\t\t\t\t
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        • \n\t\t\t\t\t\t\t\t\t\t\t\n\t\t\t\t\t\t\t<\/path><\/svg>\t\t\t\t\t\t<\/span>\n\t\t\t\t\t\t\t\t\t\tDesigned and deployed a BOT that logs into delivery platforms, downloads reports, and integrates them into the accounting system.<\/span>\n\t\t\t\t\t\t\t\t\t<\/li>\n\t\t\t\t\t\t\t\t
        • \n\t\t\t\t\t\t\t\t\t\t\t\n\t\t\t\t\t\t\t<\/path><\/svg>\t\t\t\t\t\t<\/span>\n\t\t\t\t\t\t\t\t\t\tEliminated manual intervention, reducing processing time and improving accuracy.<\/span>\n\t\t\t\t\t\t\t\t\t<\/li>\n\t\t\t\t\t\t<\/ul>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t
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          Results\/ Benefits<\/h2>\t\t\t\t<\/div>\n\t\t\t\t
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          \n\t\t\t\t\n\t\t\t\t<\/path><\/svg>\t\t\t\t<\/span>\n\t\t\t<\/div>\n\t\t\t\n\t\t\t\t\t\t
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          \n\t\t\t\t\t\t\n\t\t\t\t\t\t\tTime and Cost Savings\t\t\t\t\t\t<\/span>\n\t\t\t\t\t<\/h3>\n\t\t\t\t\n\t\t\t\t\t\t\t\t\t

          \n\t\t\t\t\t\tAP Automation:<\/b> Reduced manual effort by 60%, saving 30 hours per week.
          \nAR Automation:<\/b> Achieved 90% time savings, reducing workload by 15 hours per week.\t\t\t\t\t<\/p>\n\t\t\t\t\n\t\t\t<\/div>\n\t\t\t\n\t\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t

          \n\t\t\t\t\t\t\t
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          \n\t\t\t\t\n\t\t\t\t<\/path><\/svg>\t\t\t\t<\/span>\n\t\t\t<\/div>\n\t\t\t\n\t\t\t\t\t\t
          \n\n\t\t\t\t\t\t\t\t\t

          \n\t\t\t\t\t\t\n\t\t\t\t\t\t\tEnhanced Accuracy\t\t\t\t\t\t<\/span>\n\t\t\t\t\t<\/h3>\n\t\t\t\t\n\t\t\t\t\t\t\t\t\t

          \n\t\t\t\t\t\tAchieved an industry-leading 99.9% accuracy in AP and AR processing, minimizing errors and reconciliation issues.\n\n\n\t\t\t\t\t<\/p>\n\t\t\t\t\n\t\t\t<\/div>\n\t\t\t\n\t\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t","protected":false},"excerpt":{"rendered":"

          Client Overview Our client, a food chain restaurant in Australia, faced challenges in managing its Accounts Payable and Accounts receivable processes efficiently. High transaction volumes and multiple third-party integrations made manual processing slow and error-prone. Client Challenges Issues in Accounts Payable Errors in GST calculations, totals, and credit note classifications continued despite using Dext and […]<\/p>\n","protected":false},"author":1,"featured_media":12557,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[8],"tags":[],"class_list":["post-12556","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-case-studies"],"yoast_head":"\nFood Chain Restaurant Case Study: AP & AR Transformation<\/title>\n<meta name=\"description\" content=\"See how Befree transformed the AP and AR processes for a growing food chain restaurant, cutting costs, improving cash flow, and boosting accuracy.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"shwetha\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"2 minutes\" \/>\n<!-- \/ Yoast SEO plugin. -->","yoast_head_json":{"title":"Food Chain Restaurant Case Study: AP & AR Transformation","description":"See how Befree transformed the AP and AR processes for a growing food chain restaurant, cutting costs, improving cash flow, and boosting accuracy.","robots":{"index":"index","follow":"follow","max-snippet":"max-snippet:-1","max-image-preview":"max-image-preview:large","max-video-preview":"max-video-preview:-1"},"twitter_misc":{"Written by":"shwetha","Est. reading time":"2 minutes"},"schema":{"@context":"https:\/\/schema.org","@graph":[{"@type":"WebPage","@id":"https:\/\/befreeltd.com\/au\/resources\/case-studies\/food-chain-restaurant-ap-ar-transformation\/","url":"https:\/\/befreeltd.com\/au\/resources\/case-studies\/food-chain-restaurant-ap-ar-transformation\/","name":"Food Chain Restaurant Case Study: AP & AR 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