{"id":12385,"date":"2024-06-28T12:24:29","date_gmt":"2024-06-28T06:54:29","guid":{"rendered":"https:\/\/befreeltd.com\/au\/?p=12385"},"modified":"2026-04-15T10:28:16","modified_gmt":"2026-04-15T04:58:16","slug":"australia-largest-educational-institution-operations-improvement","status":"publish","type":"post","link":"https:\/\/befreeltd.com\/au\/resources\/case-studies\/australia-largest-educational-institution-operations-improvement\/","title":{"rendered":"Helped Australia\u2019s Educational Institution Achieve 80% Time Savings"},"content":{"rendered":"\t\t
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Client Overview<\/h2>\t\t\t\t<\/div>\n\t\t\t\t
\n\t\t\t\t\t\t\t\t\tThe client is among one of Australia\u2019s largest educational institutions managing transactions and invoice processing for thousands of students monthly.\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t
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Business Need<\/h2>\t\t\t\t<\/div>\n\t\t\t\t
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  • \n\t\t\t\t\t\t\t\t\t\t\t\n\t\t\t\t\t\t\t<\/path><\/svg>\t\t\t\t\t\t<\/span>\n\t\t\t\t\t\t\t\t\t\tHandling high volumes of student bills and invoices manually led to efficiency and accuracy challenges.<\/span>\n\t\t\t\t\t\t\t\t\t<\/li>\n\t\t\t\t\t\t\t\t
  • \n\t\t\t\t\t\t\t\t\t\t\t\n\t\t\t\t\t\t\t<\/path><\/svg>\t\t\t\t\t\t<\/span>\n\t\t\t\t\t\t\t\t\t\tThe detail oriented procedure for generating creditors listings was labor-intensive and time-consuming.<\/span>\n\t\t\t\t\t\t\t\t\t<\/li>\n\t\t\t\t\t\t\t\t
  • \n\t\t\t\t\t\t\t\t\t\t\t\n\t\t\t\t\t\t\t<\/path><\/svg>\t\t\t\t\t\t<\/span>\n\t\t\t\t\t\t\t\t\t\tEmails sent to agents often experienced delays in response, hindering overall responsiveness and communication efficiency.<\/span>\n\t\t\t\t\t\t\t\t\t<\/li>\n\t\t\t\t\t\t\t\t
  • \n\t\t\t\t\t\t\t\t\t\t\t\n\t\t\t\t\t\t\t<\/path><\/svg>\t\t\t\t\t\t<\/span>\n\t\t\t\t\t\t\t\t\t\tBills were processed based on their due dates, leading to potential delays and inefficiencies in the payment process.<\/span>\n\t\t\t\t\t\t\t\t\t<\/li>\n\t\t\t\t\t\t<\/ul>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t
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    befree's Solution<\/h2>\t\t\t\t<\/div>\n\t\t\t\t
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    • \n\t\t\t\t\t\t\t\t\t\t\t\n\t\t\t\t\t\t\t<\/path><\/svg>\t\t\t\t\t\t<\/span>\n\t\t\t\t\t\t\t\t\t\tLeveraging automation and the import functionality of the Xero tool, befree\u2019s tech team reduced manual intervention and expedited processing time for student commission payments and invoices.<\/span>\n\t\t\t\t\t\t\t\t\t<\/li>\n\t\t\t\t\t\t\t\t
    • \n\t\t\t\t\t\t\t\t\t\t\t\n\t\t\t\t\t\t\t<\/path><\/svg>\t\t\t\t\t\t<\/span>\n\t\t\t\t\t\t\t\t\t\tBy introducing macros, we streamlined the generation of creditors listings, significantly reducing processing time and enhancing accuracy.<\/span>\n\t\t\t\t\t\t\t\t\t<\/li>\n\t\t\t\t\t\t\t\t
    • \n\t\t\t\t\t\t\t\t\t\t\t\n\t\t\t\t\t\t\t<\/path><\/svg>\t\t\t\t\t\t<\/span>\n\t\t\t\t\t\t\t\t\t\tImplementing a same-day response strategy for agent emails helped expedite inquiry resolutions and communication efficiency.<\/span>\n\t\t\t\t\t\t\t\t\t<\/li>\n\t\t\t\t\t\t\t\t
    • \n\t\t\t\t\t\t\t\t\t\t\t\n\t\t\t\t\t\t\t<\/path><\/svg>\t\t\t\t\t\t<\/span>\n\t\t\t\t\t\t\t\t\t\tAdopting a proactive approach, we initiated day-to-day processing of overdue bills regardless of their original due dates, minimizing payment delays and improving financial management practices.<\/span>\n\t\t\t\t\t\t\t\t\t<\/li>\n\t\t\t\t\t\t<\/ul>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t
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      \n\t\t\t\t\t\t\n\t\t\t\t\t\t\t80% Time Saved by AP Automation\t\t\t\t\t\t<\/span>\n\t\t\t\t\t<\/h3>\n\t\t\t\t\n\t\t\t\t\t\t\t\t\t

      \n\t\t\t\t\t\tThe AP process automation yielded nearly 80% time savings and enhanced accuracy across various operational aspects while also improving overall efficiency\nand reliability of processes.\t\t\t\t\t<\/p>\n\t\t\t\t\n\t\t\t<\/div>\n\t\t\t\n\t\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t

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      \n\t\t\t\t\t\t\n\t\t\t\t\t\t\t40% Time Saved by Process Optimization\t\t\t\t\t\t<\/span>\n\t\t\t\t\t<\/h3>\n\t\t\t\t\n\t\t\t\t\t\t\t\t\t

      \n\t\t\t\t\t\tAchieved over 40% time savings through process optimization by implementing macros for creditors listings, ensuring accuracy and consistency in generating reports.\t\t\t\t\t<\/p>\n\t\t\t\t\n\t\t\t<\/div>\n\t\t\t\n\t\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t

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      \n\t\t\t\t\n\t\t\t\t<\/path><\/svg>\t\t\t\t<\/span>\n\t\t\t<\/div>\n\t\t\t\n\t\t\t\t\t\t
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      \n\t\t\t\t\t\t\n\t\t\t\t\t\t\tStreamlined Communication\t\t\t\t\t\t<\/span>\n\t\t\t\t\t<\/h3>\n\t\t\t\t\n\t\t\t\t\t\t\t\t\t

      \n\t\t\t\t\t\tOur proactive response protocol enhanced timeliness and streamlined communication with agents, underscoring our commitment to high-quality service delivery and stakeholder engagement.\n\n\t\t\t\t\t<\/p>\n\t\t\t\t\n\t\t\t<\/div>\n\t\t\t\n\t\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t

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      \n\t\t\t\t\n\t\t\t\t<\/path><\/svg>\t\t\t\t<\/span>\n\t\t\t<\/div>\n\t\t\t\n\t\t\t\t\t\t
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      \n\t\t\t\t\t\t\n\t\t\t\t\t\t\tImproved Financial Management\t\t\t\t\t\t<\/span>\n\t\t\t\t\t<\/h3>\n\t\t\t\t\n\t\t\t\t\t\t\t\t\t

      \n\t\t\t\t\t\tPrioritizing the timely resolution of overdue bills led to improved financial management practices and vendor relationships.\n\n\t\t\t\t\t<\/p>\n\t\t\t\t\n\t\t\t<\/div>\n\t\t\t\n\t\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t","protected":false},"excerpt":{"rendered":"

      Client Overview The client is among one of Australia\u2019s largest educational institutions managing transactions and invoice processing for thousands of students monthly. Business Need Handling high volumes of student bills and invoices manually led to efficiency and accuracy challenges. The detail oriented procedure for generating creditors listings was labor-intensive and time-consuming. Emails sent to agents […]<\/p>\n","protected":false},"author":1,"featured_media":12389,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[8],"tags":[],"class_list":["post-12385","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-case-studies"],"yoast_head":"\nEducation Institution: 80% Time Savings & Enhanced Accuracy<\/title>\n<meta name=\"description\" content=\"We helped Australia's largest educational institution achieve 80% time savings and enhanced accuracy in financial management across various operations.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"shwetha\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"2 minutes\" \/>\n<!-- \/ Yoast SEO plugin. -->","yoast_head_json":{"title":"Education Institution: 80% Time Savings & Enhanced Accuracy","description":"We helped Australia's largest educational institution achieve 80% time savings and enhanced accuracy in financial management across various operations.","robots":{"index":"index","follow":"follow","max-snippet":"max-snippet:-1","max-image-preview":"max-image-preview:large","max-video-preview":"max-video-preview:-1"},"twitter_misc":{"Written by":"shwetha","Est. reading time":"2 minutes"},"schema":{"@context":"https:\/\/schema.org","@graph":[{"@type":"WebPage","@id":"https:\/\/befreeltd.com\/au\/resources\/case-studies\/australia-largest-educational-institution-operations-improvement\/","url":"https:\/\/befreeltd.com\/au\/resources\/case-studies\/australia-largest-educational-institution-operations-improvement\/","name":"Education Institution: 80% Time Savings & Enhanced 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